About the Guest Researcher Support

The Guest Researcher Support is aimed at guest researchers and guest PhD students visiting AU and their hosts.   

In brief, the service covers assistance in ensuring that the guest has the relevant and proper permits related to his/her visit to AU plus providing information about the guest's insurance coverage during his/her stay at AU    


Who can use the service

This service is aimed at non-employed, non-enrolled  researchers and  PhD students visiting AU. If you bring your family we are happy to offer our assistance to your family members as well, however only to a very limited extent.

Students, except for visiting PhD students, are not covered by the service.  

Our service to you as a guest

  • We will inform you about the relevant and necessary permits (e.g. to work and reside in Denmark) and assist you during the application process
  • We will inform you about insurance issues as a guest and advise you on which insurances we recommend you to take up personally
  • We will provide you with information about practicalities for internationals in Denmark
  • We will introduce you to other AU services to international researchers and PhD scholars
  • Lastly, we will introduce you to socializing opportunities, events, clubs etc. of relevance for internationals at AU.

Your host department or AU International Housing Office will assist you in looking for housing opportunities.

Your host department will take care of welcoming you and practical issues related to your arrival, for example office facilities, log-on to relevant systems, keycards etc.

Our service to you as a host

  • We will ensure that your guest obtains the relevant and necessary permits. We will also assist your guest during the application process
  • Throughout the process we will keep you informed about the status of the application and when to expect your guest to be able to start working at AU
  • We will ensure that your guest is informed about insurance issues and advise him/her on which insurances we recommend to take up personally
  • We will provide your guest with information about practicalities for internationals in Denmark, introduce your guest to other AU services to international researchers and PhD students as well as to socializing opportunities, events, clubs etc. of relevance to internationals at AU.

What is not covered by this service

Practical issues related to the arrival of your guest, for example organizing office facilities, log-on to relevant systems, keycards etc. are not included in the service.

Nor is housing part of the service, but AU International Housing Office can assist you and/or your guest in looking for housing opportunities.

Whom to contact if not covered by the service

Employed and/or enrolled PhD students

Enrolled PhD students are supported through their Graduate School.

Employed PhD students are also supported through their Graduate School.

Employed staff

Employed academic staff is supported through their HR-department at faculty level:

Guests attending conferences or meetings

Guests to conferences or meetings often need a visa to attend the conference/meeting. This is usually dealt with at department level or by the organiser of the conference/meeting.

Contact the organiser of the conference/meeting for further information.

Guest students (bachelor or master's degree)

Contact the Student Mobility Unit at International Centre for further information.