What to bring when registering

You need various documents to get registered with the public authorities in Denmark. It depends on your nationality which documents and certificates you need.


Nordic citizens what to bring to register

Documents for CPR number

For people who will be residing in Aarhus and have not previously been registered in Denmark, you must complete the arrival form for a CPR number online.

Please contact the International Staff Office if you will be residing in another municipality than Aarhus or have previously been registered with a CPR number.

You need to bring or upload the original documents mentioned below to the arrival form:    

Only certificates in English/German/Scandinavian languages are accepted (original or authorized translations), and certificates from some countries need to be apostille certified.

  • Original passport/ID card
  • Proof of your social security number from your home country
  • Proof of your current address in Denmark (e.g. rental contract, letter from landlord)
    You need to document that you have housing from the day you register and minimum one month ahead.
  • Marriage certificate (if you are married)
    Please remember to bring your marriage certificate, even if your partner is not accompanying you. 
  • If applicable, divorce certificate/death certificate (widow(er))
  • If applicable, documentation for changes of name
  • Original birth certificate(s) of accompanying children
  • If applicable, any documents concerning legal custody for accompanying children
  • Personal ID of accompanying children
  • The receipt you get from your registration online. 

Please note: All accompanying family members including children must register in person.  

Documents for tax registration

Researchers (postdocs and above) can opt to be on the researcher’s tax scheme. If you are on this scheme, you do not need to register with the tax authorities or bring any documents for tax. Your HR supporter at the university has done the registration for you. 

PhD studens and other staff members on the ordinary tax scheme need to register with tax:  

  • Fill in Tax form 04.063 to apply for a tax card and attach:
    • Employment contract or invitation letter
    • Work or residence permit / EU residence certificate
    • Copy of passport or ID card

EU/EEA-citizens what to bring to register

Documents for EU residence 

You must bring the following to your appointment with SIRI to get your EU residence document:

  • A completed application form OD1 or receipt for submitted OD1 online form
  • Your original passport and / or your national ID card

Each individual family member must fill in their own form OD1 – incl. accompanying children.

You must attach the following to your application:

  • Work contract or Declaration by the Employer (Appendix A in form OD1)
    Please note that the contract/invitation letter or Declaration by the Employer cannot be more than 30 days old = it must be signed and dated maximum 30 days before the event. Contact your HR supporter to have an updated version of the contract before the day of registration, if it is older than 30 days.
  • Documentation of sufficient funds (if not employed in Denmark)
    You need to enclose documentation of sufficient funds, e.g. transcript from your bank account, employment contract from home, scholarship or other means. The transcript must indicate the amount, the currency, your name and must not be older than 2 weeks when you apply.
    The documentation must be in English, German or a Scandinavian language.

Please note: All accompanying family members including children must register in person.  

If you are accompanied by spouse/partner 

If you are not married, you cannot register as accompanying family unless certain conditions are met. However, you may come based on other conditions of residence. Read more about how to register accompanying partner and children

Documents for CPR number

For people who will be residing in Aarhus and have not previously been registered in Denmark, you must complete the arrival form for a CPR number online.

Please contact the International Staff Office if you will be residing in another municipality than Aarhus or have previously been registered with a CPR number.

You need to bring or upload the original documents mentioned below to the arrival form:    

Only certificates in English/German/Scandinavian languages are accepted (original or authorized translations), and certificates from some countries need to be apostille certified.

  • EU residence document from The Danish Agency for International Recruitment and Integration (SIRI)
  • Original passport/ID card
  • Proof of your current address in Denmark (e.g. rental contract, letter from landlord)
  • You need to document that you have housing from the day you register and minimum one month ahead.
  • Marriage certificate (if you are married)
    Please remember to bring your marriage certificate, even if your partner is not accompanying you. 
  • If applicable, divorce certificate/death certificate (widow(er))
  • If applicable, documentation for changes of name
  • Original birth certificate(s) of accompanying children
  • If applicable, any documents concerning legal custody for accompanying children
  • Personal ID of accompanying children
  • The receipt you get from your registration online. 

Please note: All accompanying family members including children must register in person.  

Documents for tax registration

Researchers (postdocs and above) can opt to be on the researcher’s tax scheme. If you are on this scheme, you do not need to register with the tax authorities or bring any documents for tax. Your HR supporter at the university has done the registration for you. 

PhD studens and other staff members on the ordinary tax scheme need to register with tax:  

  • Fill in Tax form 04.063 to apply for a tax card and attach:
    • Employment contract or invitation letter
    • Work or residence permit / EU residence certificate
    • Copy of passport or ID card

Non-EU/EEA-citizens what to bring to register

Documents for CPR number

For people who will be residing in Aarhus and have not previously been registered in Denmark, you must complete the arrival form for a CPR number online.

Please contact the International Staff Office if you will be residing in another municipality than Aarhus or have previously been registered with a CPR number.

You need to bring or upload the original documents mentioned below to the arrival form:    

Only certificates in English/German/Scandinavian languages are accepted (original or authorized translations), and certificates from some countries need to be apostille certified.

  • Your residence and work permit
  • Original passport/ID card
  • Proof of your current address in Denmark (e.g. rental contract, letter from landlord)
  • You need to document that you have housing from the day you register and minimum one month ahead.
  • Marriage certificate (if you are married)
    Please remember to bring your marriage certificate, even if your partner is not accompanying you. 
  • If applicable, divorce certificate/death certificate (widow(er))
  • If applicable, documentation for changes of name
  • Original birth certificate(s) of accompanying children
  • If applicable, any documents concerning legal custody for accompanying children
  • Personal ID of accompanying children
  • The receipt you get from your registration online. 

Please note: All accompanying family members including children must register in person.  

Documents for tax registration

Researchers (postdocs and above) can opt to be on the researcher’s tax scheme. If you are on this scheme, you do not need to register with the tax authorities or bring any documents for tax. Your HR supporter at the university has done the registration for you. 

PhD studens and other staff members on the ordinary tax scheme need to register with tax:  

  • Fill in Tax form 04.063 to apply for a tax card and attach:
    • Employment contract or invitation letter
    • Work or residence permit / EU residence certificate
    • Copy of passport or ID card